Simplify employee expenses
while keeping budgets in control

Employees can submit travel, mileage, meals, office purchases, and client reimbursements. Receipts can be scanned and uploaded through the mobile app, with OCR capturing expense details automatically – so there’s no manual data entry needed on the go.

From startups to large teams, Keka handles submissions, approvals, and reimbursements in one place. No spreadsheets, no manual chasing. The system scales with your business – whether you’re managing a handful of employees or thousands across multiple cost centres.

Yes. You can define expense policies based on roles, departments, locations, or expense categories. Every submission is automatically validated against these rules and routed to the right approvers – no manual forwarding, no bottlenecks.

Employees can scan a receipt, log mileage, and submit a claim in seconds directly from their phone. Policies are checked automatically, and approved reimbursements hit the next pay cycle without any back-and-forth with HR or finance.

Once approved, expenses sync directly with payroll for reimbursement in the next pay cycle. If faster payment is needed, organisations can trigger off-cycle payouts – and employees can track their reimbursement timeline in real time without following up with HR.

Finance gets a live view of spending across all departments. Out-of-policy claims are flagged instantly, approval trails are automatically maintained, and built-in reports make month-end closing faster and significantly less stressful.

Yes. Employees can log mileage for work trips and calculate reimbursements automatically based on predefined rates – eliminating manual calculations. Finance teams get real-time visibility into field expenses across teams, departments, and cost centres through built-in reporting.